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City Council holds Community Matters for up to 16 speakers at the beginning of each meeting. Speakers may sign up two weeks in advance of the meeting for 8 of the 16 slots by filling out the form below by 9 a.m. on the day of the Council meeting. Each request that comes in over email, phone, or in person is given a number. All numbers are submitted to an online random number sequencer that generates random numbers in the range of total sign-ups. (Example: 30 people sign up, and 30 random numbers are generated between 1 and 30.) The first 8 randomly generated numbers are given speaking spots. The remaining speakers are placed on the wait-list in the randomly generated order. Both the list of eight speakers and the wait-list are published on the City's website by 12 noon on the day of Council meetings. The Clerk will notify speakers of their status. For the remaining spots, participants will be given an opportunity to raise their hand during the meeting and the presiding officer will alternate between in-person and virtual speakers. The 6:30 p.m. Council Meeting will be in-person in Council Chamber with up to 23 pre-registered members of the public and two media representatives along with the three staff members in the gallery (usually the City Manager, Clerk of Council, and City Attorney) . If you have questions, or require assistance, please contact the Clerk of Council at 434-970-3113 or by email at firstname.lastname@example.org.
Virtual participation is conducted via the Zoom webinar which requires advanced registration (access the registration link from the meeting calendar on the main page of the City website). You may also participate via telephone and a number is provided with the Zoom registration or by asking the clerks for the dial-in phone number for each meeting.
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