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The City of Charlottesville’s purchasing process is a combination of centralized/decentralized system, with set thresholds. Learn more on our Bidding Process page.
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Please call 434-970-3860 to request an appointment to visit with a member of the staff.
Complete the on-line vendor registration process found on this Web site under "Vendor Registration" and select all commodity codes that describe the goods and/or services that your company provides.
Bonds are normally not required for projects estimated to cost less than $100,000. The Purchasing Agent, however, may require a bond if s/he believes it is in the City’s best interest. Bonds may be issued by an approved surety firm, be in the form of a cashier’s check, or, with the prior approval of the City Attorney, be in the form of an irrevocable letter of credit from an approved financial institution.
Solicitations are advertised by posting of a written notice on the Procurement "Bids & Proposals" page and may also be advertised in a local paper of general circulation and/or posting in eVA under the Virginia Business Opportunities (VBO).
Get directions to the Procurement and Risk Management Office.
The City’s licensing information is available on the Commissioner of the Revenue’s page.
The City’s website includes a list of government offices. The Contact List (PDF) for City department contacts includes the contact person’s name, contact information and goods/services most recently purchased. For goods and/or services that are not expected to exceed $100,000 contact the Department Contact Person on this list.
For purchases expected to exceed $100,000, you can contact Procurement’s Central Buyer assigned to the department by emailing Procurement and Risk Management.
No, the Charlottesville City Schools issues their own solicitations through their Finance office.
No, in accordance with the Virginia Code, the City is unable to grant preferences or set-asides.
View the City of Charlottesville’s Vendor Appeal Procedures (PDF).